Professional Agenda Samples for a More Effective Meeting

With the following agenda samples, you will be able to make a solid foundation for a structured meeting.


Writing an agenda is easy when you have done this a few times, but writing an effective agenda takes a bit more time. Whether you are a junior inexperienced or an experienced secretary, in both cases you will be able to handle meetings more efficiently using tips and agenda samples below.

Agenda samples: Easy meeting agenda

agenda-samplesBelow example of an agenda is the simplest one:

Agenda for the board meeting of ABC Products of March 13, 2014, at 9:00 a.m., location New York office

  1. Opening/Welcome
  2. Announcements and documents received
  3. Approval of minutes of meeting held [date]
  4. Launch of new products
  5. New company car policy
  6. Any other business
  7. Adjournment

Agenda point nos. 4 and 5 are examples in this specific case; the other points are standard items for a meeting agenda.


As you can see, all agenda items are numbered, which makes reference and making meeting minutes a lot easier.

More detailed meeting agenda

One of the agenda samples, which is a bit more detailed, can be found below:

Agenda for the board meeting of ABC Products of March 13, 2014 at 9:00 a.m., location New York office

  1. Opening/Welcome (9:00 – 9:05)
  2. Announcements and documents received (9:05 – 9:20)
  3. Approval of minutes of meeting held [date] and action list (9:20 – 9:35)
  4. Launch of new products (9:35 – 9:45)
  5. New company car policy (9:45 – 10:15)
  6. Financial report of February (10:15 – 10:25)
  7. Any other business (10:25 – 10:40)
  8. Adjournment (10:40 – 10:45)

As you can see, the time scheduled for each agenda point is mentioned. This type of agenda is used when meetings tend to overrun their schedule. The time indicated is the maximum time scheduled for each specific agenda item. This supports the chairperson in bringing to an end interminable discussions. He can do this by shifting the agenda item to the next meeting, or to decide to continue the specific discussion outside the meeting with a part of the attendees.

Most detailed meeting agenda

Agenda for the board meeting of ABC Products of March 13, 2014 at 9:00 a.m., location New York office

  1. Opening/Welcome (9:00 – 9:05)
  2. Announcements and documents received (Information / 9:05 – 9:20)
  3. Approval of minutes of meeting held March 12, 2010, and action list (Approval / 9:20 – 9:35)
  4. Launch of new products – see attached schedule (Mr. Smith / Information / 9:35 – 9:45)
  5. New company car policy – see attached draft policy (Mrs. Watson / Discussion / 9:45 – 10:15)
  6. Financial report of February – see attached draft report (Mr. Fletcher / Resolution / 10:15 – 10:25)
  7. Any other business (10:25 – 10:40)
  8. Adjournment (10.40 – 10.45)

In comparison with the above agenda samples, the goal of the agenda item is mentioned, as well as several attachments were added. Now it is clear what is expected from the attendees. They receive more information in advance, in order to prepare better for the meeting. Another addition as well as clarity, is that the person who has brought up the agenda item is mentioned. In case of questions, this person can be contacted during the preparation of the meeting.


The biggest advantage of a good preparation, is that the meeting can be used for comments, good discussions and conclusions, instead of reading and presenting the papers during the meeting. This is the most effective of the meeting agenda samples shown. You can find more information, samples and templates with regard to the meeting agenda on:

Free agenda samples, tips and template
Free meeting agenda templates

supertips

All other aspects of organizing a professional business meeting, such as minutes of meeting, conference venues, etc. can be found on:
Everything about organizing a meeting

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